Speaker guidelines

Please note, ACDTM25 is now in the past. This page is kept online as a record of the meeting.

Please read all information carefully before preparing your presentation and arriving at the meeting. These guidelines will help ensure that your presentation goes smoothly.

General Information

• All presenters are required to register.
• Please check the program, or your invitation email, to see your allocated presentation time. You should allow 5 mins for questions and answers within this time.
• Rehearse your presentation beforehand. Session moderators will strictly hold you to your allotted time.
• Note that a “Presenter view” will NOT be available at the museum. If you require notes while giving your talk, we suggest that you bring printed copies that you can place on the lectern as you move through your talk.
• Arrive at least 15 minutes before the start of the session (not the start of your talk).
• If you are unable to present and need to send a replacement presenter, please email CDTmeeting@svi.edu.au  immediately. 

Slide Requirements

• A 16:9 widescreen format will be used for projection of slides. Instructions for making your presentation compatible are below, see “Multimedia Considerations.”
• The presentation format is optimized for PowerPoint, whether created on a PC or Mac, or Keynote for Mac. Prezi files are not supported.
• At the start of your presentation, if appropriate, show a disclosure slide and verbally disclose whether you have any financial support or conflicts of interest to report.
  • If you will be discussing any unlabelled or investigational uses of pharmaceuticals or medical devices, please include that information on the second disclosure slide.
• When presenting patient data and health information (including photos), all presenters must be compliant with informed consent regarding human subjects and all applicable HIPAA regulations.
• Disclosure of gene names and sharing of research data is required so that findings can be replicated and other investigators with similar data can test your findings against their own. 
• The last slide in your presentation may include acknowledgments. Authors should not use presentation time to acknowledge co-authors and collaborators.
• Remember that talks are tweetable and shareable by default. Speakers can ask that specific details not be shared and can opt-out by informing the audience of their preference.

At the Museum.

• Speakers in the Monday morning sessions will be asked to provide their presentation for upload prior to the conference start (a secure dropbox will be provided) .
• Speakers in other sessions can either provide their presentation in advance of the meeting or during the morning tea, lunch or afternoon teas 2 sessions prior to their allocated time.
• Further details will be provided in the registration pack and at the registration desk.

On the Day of Presentation

• Arrive at the meeting room at least 15 minutes before the start of your session (not your talk) and introduce yourself as a speaker to the audiovisual technician and moderator(s). Please sit near the stage to ease the transition between talks.
• It is important that all speakers stay on time. Moderators have been instructed to stop you from speaking if you go over the allotted time.
• We prohibit attendees from taking photos, videos, or audio recordings of speakers presenting their slides in all meeting session rooms.

Backup: Please bring a backup copy of your presentation with you. You should copy your PowerPoint and any videos to a folder on a USB thumb drive. PowerPoint does NOT embed videos. They must be placed in the same folder as your PowerPoint.

Multimedia Considerations

Presenters: Make your presentations compatible with on-site audio/visual specifications.

All screens will be 16:9 widescreen format, not 4:3. Computers and projectors will be configured for 1280 x 720 resolution.

Be sure to format your slide template before preparing your presentation. If you convert an existing presentation to the 16:9 format, your text, videos, and photos may appear stretched and will need to be resized or re-entered.

If you have any other questions, please email us at CDTMeeting @ svi.edu.au.